Information governance – Data mapping

Charting the flow of information into and out of an organisation

Data mapping is an effective way to chart the flow of information into and out of an organisation and subsequently identify any high risk areas, allowing for the development of guidance to minimise these risks.

This mapping exercise should be included as part of your information governance procedures, and is a requirement for some organisations working with the latest information governance toolkit.

The types of data that should be mapped include such items as:

  • Appointment letters
  • Birth notifications
  • Adoption records
  • Employment records
  • Personnel records
  • Payslips
  • Client surveys

This list is by no means exhaustive and as you start to think about the data that moves into and out of your organisation, you will appreciate that there is a great deal of information transferred. To map all of this information therefore, can be a time consuming and difficult task to complete but the experience and knowledge of the Words Worth Reading Ltd’s team of analysts and writers, means that they can apply a logical approach to the task, allowing it to be a relatively simple and hassle free undertaking.

Words Worth Reading Ltd can work with you to not only complete the mapping task but also to identify the high risk areas within your organisation and write appropriate procedures to minimise any risks.

When working on data mapping projects, Words Worth Reading Ltd:

  • Consult with the client to really understand the types of data that are transferred, the methods used for the transfer of data, and the locations that data is transferred to and from
  • We then accurately map the data flows and present this information visually
  • Our analytics team then go on to identify the high risk areas and work with our technical writers to write and edit policies and procedures to address these risks

For further information on how we can support you with data mapping procedures, give us a call on 01206 266766 or contact us via email enquiries@wordsworthreading.co.uk.